The Meeting of the Common Council was called to order at 7:00 p.m. on Tuesday, July 8, 2008. It was noted that the meeting had been announced and a notice posted at City Hall. Roll call was taken, with the following members present: Mayor Mike Giese, Ald. Dennis Aspenson, Ald. Jim Olson, Ald. Robert Muth, Ald. Kim Smith, Ald. Tim Miller, and Ald. Clarence Stellner. Also Present: City Clerk Cari Burmaster, City Engineer Jarrod Holter, Land Use & Development Director Jason Gilman, and Financial Services Director/Treasurer Fred Buehler. Item 2 - Pledge of Allegiance The Pledge of Allegiance was declared. Motion by Ald. Aspenson, second by Ald. Stellner, to approve the minutes from the previous meeting as printed and on file in the City Clerk’s Office. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Aspenson, to approve Vouchers No. 1385 through No. 1590, expended since the last Common Council meeting of June 10, 2008, in the amount of $1,277,562.26. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Olson, upon recommendation of the Finance and Personnel Committee to accept and place on file the City of Onalaska 2007 Financial Audit Reports. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Aspenson, upon recommendation of Ald. Smith, to continue with the current vendor for City Hall and Park Facilities for 2009. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Aspenson, upon recommendation of Ald. Smith, to take no action at this time because this will be under warranty for the year of 2009. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Aspenson, upon recommendation of Ald. Smith, to enter into a contract with WHV for service for HVAC service for the public works facility for the 4th quarter of 2008 and the entire year of 2009. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Aspenson, upon recommendation of the Finance and Personnel Committee, to produce the documents to solicit bids for the cleaning services for City Hall, City Library, Park Building Facility, and Public Works Facility. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Olson, upon recommendation of the Finance and Personnel Committee to accept the agreement with the Onalaska School District regarding the Onalaska Police School Liaison with cost split of 50/50. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Aspenson, upon recommendation of the Finance and Personnel Committee to accept the modifications made to the City of Onalaska 457 Deferred Compensation Plan/North Shore. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Stellner, upon recommendation of the Finance and Personnel Committee to approve the Out-of-State travel request for Assistant City Planner Deena Murphy and Parks Supervisor Mark Hanson to attend the Tree Dissection Clinic in Rochester, MN on August 12, 2008, at a cost of $65.00 per person. On voice vote, motion carried. Motion by Ald. Aspenson, second by Ald. Stellner, to set up a special common council meeting for discussion regarding the Compensation Plan immediately following the Finance & Personnel meeting, but no earlier than 8 p.m. on the evening of August 6, 2008. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Aspenson, upon recommendation of the Finance and Personnel Committee to accept the advertising contract renewal with the LaCrosse Tribune. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Smith, to approve the Operator’s Licenses as amended and printed on July 8, 2008. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Smith, to approve the late submittals of Weights and Measures license applications. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Smith, upon recommendation of the Administrative Committee to refer the Neighborhood Electric Vehicle Ordinance for 30 days. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Aspenson, upon recommendation of the Administrative Committee to approve the run permit for Anderson Race Management on behalf of Back Road Events for August 22, from 6 a.m. to 2 p.m. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Aspenson, upon recommendation of the Administrative Committee to approve the change of agent for Kwik Trip #643, 1276 Crossing Meadows Drive to Cristin Schelbe. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Aspenson, upon recommendation of the Board of Public Works, to approve no parking, stopping, or standing for 100 feet north of Main Street along the west side of 3rd Avenue North. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, upon recommendation of the Board of Public Works, to approve no parking, stopping, or standing for 140 feet south of Main Street on 12th Avenue South. On voice vote, motion denied. Motion by Ald. Stellner, second by Ald. Miller, to refer this back to Board of Public Works for more explanation and public input. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Aspenson, upon recommendation of the Board of Public Works to approve the acquisition of parcel located at 102 2nd Avenue South as part of the State Trunk Highway 35 project at an appraised cost of $266,700.00. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, upon recommendation of the Board of Public Works to approve applying for a LaCrosse Area Planning Committee Local Studies Grant of the East Main Street/Greens Coulee Corridor area. This would be a $5,000 match to a total $10,000 estimated cost. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, upon recommendation of the Board of Public Works to award the bid for Abbey Road Utility Project to the low bidder, McHugh Excavating and Plumbing, with a base bid of $217,612.25 and alternate bid of $40,500.00 for the retaining wall for a total of $258,112.25. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, upon recommendation of the Board of Public Works to award the 2008 paving project to Mathy Construction for a total of $28,699.20. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, upon recommendation of the Board of Public Works to deny the adjustment of water and sanitary sewer bill for JAE Mobile Home Parks, LLC for property located at 429 Schnick Road based on the fact that Mr. Edward was notified of a problem before the higher billing and allowed the expended time period elapse to repair the leak. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, upon recommendation of the Board of Public Works to hire Total Mechanic Systems to replace two lard surge protector valves in the storm sewer lift station located at 1311 Main Street, at a cost of $32,500.00. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Muth, upon recommendation of the Board of Public Works to approve the feasibility analysis for upgrades or repairs needed for storm lift station located at 1311 Main Street to Short Elliott Hendrickson (S E H), at a cost of $3,000.00 On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Aspenson, upon recommendation of the Board of Public Works to approve the new Grease Interceptor Ordinance. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, upon recommendation of the Board of Public Works to petition the local legislators to contribute to the installation of lighting at east and west entrances to the Holiday Heights Subdivision from State Trunk Highway 16. On voice vote, motion carried. Motion by Ald. Muth, second by Ald. Aspenson, upon recommendation of the Judiciary Committee to approve Ordinance No. 1336-2008 to amend Section 13-3-3 of the Code of Ordinances of the City of Onalaska relating to Wellhead Protection. On voice vote, motion carried. Motion by Ald. Muth, second by Ald. Miller, upon recommendation of the Judiciary Committee, to approve Ordinance No. 1339-2008 to rezone property located in Section 8, Township 16, Range 7 West in the City of Onalaska, LaCrosse County Wisconsin from B-1 Neighborhood business District to B-2 Community Business District. On voice vote, motion carried. Motion by Ald. Muth, second by Ald. Miller, upon recommendation of the Judiciary Committee to approve Ordinance No. 1340-2008 to amend Section 2-1-3 of the Code of Ordinances of the City of Onalaska relating to ward and aldermanic boundaries. On voice vote, motion carried. Motion by Ald. Aspenson, second by Ald. Olson, upon recommendation of the Mass Transit Committee to accept and place on file the Program-of-Projects for the 2008 Budget. On voice vote, motion carried. Motion by Ald. Aspenson, second by Ald. Smith, upon recommendation of the Mass Transit Committee to accept and place on file in the City Clerk’s Office the Financials for May 2008. On voice vote, motion carried. Motion by Ald. Miller, second by Ald. Muth, upon recommendation of the Park & Rec Board, to approve the Open Air Shelter quotes for Wellington Greens Park to Lee Recreation in the amount not to exceed $9,025. On voice vote, motion carried. Motion by Ald. Miller, second by Ald. Muth, to trim the trees along 6th Avenue North up approximately six feet to improve the visibility of the Lion’s Shelter in an attempt to reduce the amount of vandalism in the area. On voice vote, motion carried. Motion by Ald. Miller, second by Ald. Stellner, upon recommendation of the Park & Rec Board to approve Pay Estimate #1 to Wieser Brothers in the amount of $28,138.98. On voice vote, motion carried. Motion by Ald. Miller, second by Ald. Stellner, upon recommendation of the Park & Rec Board to approve an annual fee for the Onalaska Dog Exercise Area at a cost of $12.00 for the first dog and $5 for each additional dog. On voice vote, motion carried. The original motion as restated: To approve the user fee for the Onalaska Dog Exercise Area in the amount of $12.00 for the first dog and $5 for each additional dog annually. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Stellner, upon recommendation of the Tourism Commission, to approve and place on file the Room Occupancy Reports for April and May. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Stellner, upon recommendation of the Library Commission, to pursue a change order to install hardwire motion detector lighting on the east wall of the new addition. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Olson, to convene in Closed Session to consider a motion to convene in Closed Session under Section 19.85 (1) (e) of the Wisconsin Statutes for the purpose of deliberating or negotiating the purchase or acquisition of property (property abutting State Highway 35 Project area and Onalaska Waterfront property and property adjacent to the City Cemetery) and under Section 19.85 (1)(g) of the Wisconsin Statutes for the purpose of conferring with legal counsel of the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved (fallen tree between 3rd and 4th Avenue North Alley). If any action is required in Open Session, as the result of the Closed Session, the Committee will reconvene in Open Session to take the necessary action and/or continue on with the printed agenda as is stated in the agenda. On roll call vote: Ald. Jim Olson – aye, Ald. Dennis Aspenson – aye, Ald. Kim Smith – aye, Ald. Clarence Stellner – aye, Ald. Bob Muth – aye, Ald. Tim Miller - aye, motion carried to convene in Closed Session. Common Council of the City of Onalaska Tuesday, July 8, 2008 Reviewed 7-11-08